3 months out: committees & budget
Form core, sponsorship, events, marketing, hospitality and security committees. Draft a budget with the event budget calculator.
2 months out: sponsors & headliners
Pitch sponsors with last year's footfall and social reach. Lock headliners with written agreements.
6 weeks out: open ticketing
Sell full-fest passes first, then day passes. Use separate tiers for students and outsiders, with ID checks at the gate.
2 weeks out: volunteers
Assign gates and shifts, invite scanners, and brief everyone on edge cases.
Fest days
Watch live occupancy, keep a help desk, and post-event share photos and recap to build next year's audience.